Billing Administrator

Company Overview:  

Established in 2006, FluidOne is an award-winning provider of Connected Cloud Solutions with a £110m turnover and focus on customer service, consistently achieving one of the highest Net Promoter Scores (NPS) in the industry, securing 83 for October 2025. Underlying its services is FluidOne’s national fibre network, Platform One, which is the most connected network in the UK. FluidOne has a strong company culture enjoyed by 460 staff and was ranked in the top 50 Best Companies to work for in the UK awards 2023 and in the top 25 Technology companies to work for in the UK.

FluidOne supports the needs of 2,000+ customers, including 200 channel resellers, with IT and Cyber Security managed services underpinned by connectivity and communications solutions. A comprehensive managed service provider (MSP), FluidOne has in-house experts that specialise in providing solutions ranging from IT security and disaster recovery, to cloud hosting and Microsoft licence management. As AI becomes a core enabler of innovation, FluidOne’s vision is to lead the way in secure AI adoption, combining innovative Connected Cloud solutions with unmatched expertise and service, empowering businesses to thrive confidently in the AI era. The company consults with its customers to design solutions that complement their in-house IT structures; taking complex hybrid multi-site environments, to make them simple and secure, so end-users can access their business applications wherever they are.

FluidOne delivers tailored IT solutions across a broad customer base, structured to meet the specific needs of different market segments. For small and medium-sized businesses (SMBs), FluidOne provides comprehensive IT support through its branch network, delivering localised, expert services that ensure security, efficiency, and scalability, providing individual solutions and fully comprehensive managed services. For enterprise clients, FluidOne offers advanced solutions that manage costs, risks and optimise organisational operational performance, providing everything from design and delivery to ongoing support. Specialising in Data & AI (D&AI), managed services, and cloud transformation, FluidOne’s toolkit includes consulting-led services that help enterprises harness the power of artificial intelligence while maintaining robust compliance and security. FluidOne’s dual-structured approach ensures all customers—from growing SMBs to large, complex enterprises—benefit from trusted, innovative, and future-ready IT services.

Led by CEO Paul Kahn, co-founder Chris Rogers (who started the business in 2006) and CFO Graham Dickie, the management team is backed by Livingbridge to support their ambitious long-term strategy.    

Role Overview: 

The Billing Administrator will be a diligent, detail focused individual, individual who is responsible for ensuring one off billing services are invoiced to FluidOne customers with accuracy and in a timely manner. They will be required to invoice, cease and credit using our one-off billing system and interact with other staff members and customers where appropriate. It is important that any delays or obstacles to accurate and timely billing are escalated to your manager or the Operations Director if appropriate. 

This is a junior position and system and process training will be provided. 

The position is for Maternity cover from January 2026 to December 2026. 

Main Responsibilities: 

• Ensuring the accurate and timely billing of all FluidOne customers across several platforms to the timetable required by the business. 

• Document and keep up to date (For your own training and wider training of the billing team) processes and work instructions for the billing area. 

• Order Processing – Accurately and timely processing orders onto the FluidOne billing system 

• Download and manage supplier files using FTP applications 

• Managing and recording using checklist tasks required for the role 

• Supporting with billing processes on the monthly cycles 

• Coding Invoices and Credits ensuring costs are fully billed on to our customers 

• Supplier Data reconciliation – checking the full inclusion of all charges on customer invoices 

• Data Entry, amendment and checking 

• Administrative changes to the billing systems where required by customer or internal instruction. 

• Resolve customer queries and issues within the billing as per agreed SLAs. 

• Other tasks as required from time to time by your manager. 

• Good with numbers. 

• Good motivation and work ethic, with the ability to demonstrate excellent analytical and problem-solving skills. 

• Excellent written communication skills. 

• Must be well organised and have strong attention to detail. 

• Excel skills required to at least an intermediate level. 

Disclaimer: 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. 

Send CV with covering letter to recruitment@fluidone.com with the job title as the subject field.

FluidOne is an equal opportunities provider and welcomes applications regardless of sex, marital status, ethnic origin, disability, religion, sexual orientation, or age.